For renters & tenants
Document your rental condition before and after — protect your deposit with photo evidence.
StayProof AI helps tenants create a timestamped photo record of property condition. Upload photos by room, let AI identify visible issues, and download a PDF you can share with your landlord.
Deposit disputes happen — often without warning
Landlords can blame you for pre-existing damage
Without documentation at move-in, it's your word against the landlord's. A photo record with timestamps changes that.
You may have days, not weeks, to respond
Deposit deduction notices can arrive quickly. A prepared photo report means you're not scrambling to gather evidence under pressure.
Verbal agreements are hard to prove
A structured report with AI-identified conditions and a downloadable PDF gives you something concrete to reference in any dispute.
Three steps to a defensible move-in or move-out record
Upload photos by room
Walk room by room — entry, living areas, bedrooms, kitchen, bathroom, and shared spaces. Upload photos as you go.
AI identifies visible conditions
StayProof AI scans your photos for scratches, stains, damage, and wear. You review and can edit every item before it's saved.
Download a timestamped PDF
Your report includes the date, property address, photos, and a condition summary. Download it or share a link with your landlord.
What a StayProof report looks like
A structured summary with photo evidence, area-by-area conditions, and AI-identified issues — ready to send to your landlord or keep for your records.
| Area | Issue / Condition | Severity | Status |
|---|---|---|---|
| Entry | No visible damage | Clear | Confirmed |
| Living Room | Scuff mark on baseboard, left of door | Minor | Pre-existing |
| Kitchen | Countertop stain near sink | Moderate | Pre-existing |
| Bathroom | Grout discolouration in shower | Minor | Pre-existing |
StayProof AI helps organize visible property condition evidence. It is not legal advice.
What to document at move-in and move-out
- Front door, locks & entry
- Living room walls, floors & baseboards
- All bedroom walls, floors & closets
- Kitchen surfaces, sink & appliances
- Bathroom tiles, grout, fixtures & mirror
- Windows, blinds & curtains
- Light switches & electrical outlets
- Any balcony or outdoor area
Tip: photograph in sequence
Move room by room so your report follows a logical order
Capture wide shots and close-ups
Wide shots for context; close-ups for specific issues
Review before you submit
You can edit or remove any AI-generated item before the PDF is created
When tenants use StayProof
Move-in day
Document the property before you unpack — establish a baseline the landlord has to acknowledge.
During tenancy
Notice new damage that wasn't your fault? Photograph it immediately with a timestamp.
Before move-out
Walk through the property, document its current condition, and compare to your move-in report.
Responding to deduction claims
Share your move-in PDF to show that reported damage existed before your tenancy began.
Frequently asked questions
Is a StayProof report legally binding?+
No — it is supporting documentation, not a legal contract. It may be useful evidence in deposit disputes, small claims, or tenancy board proceedings, but you should consult a lawyer or tenant rights organization for advice specific to your jurisdiction.
What if my landlord refuses to acknowledge the report?+
You can still submit it as supporting evidence in a tenancy dispute. A timestamped record of condition is valuable regardless of whether the landlord acknowledged it at the time.
Should I do both a move-in and a move-out report?+
Yes — the comparison between the two is what makes deposit disputes defensible. A move-out report alone has limited impact without the move-in baseline.
Can I share the report with my landlord directly?+
Yes. Every report has a shareable link, and you can download a PDF to email, text, or print.
Does it work for shared housing?+
Yes — you can document your private room and shared areas as separate sections within the same report.